Automating construction disbursement schedules means using software to track project progress and automatically trigger payments according to predefined milestones and timelines. Define your schedule, connect project tracking data, set approval triggers, automate inspector assignments, configure fund release, and track in real-time so draws happen on schedule without manual coordination.
Construction projects live or die by disbursement schedules. When payments happen on time, projects move. When they don't, everything stalls. The difference between manual and automated disbursement schedules is the difference between weeks of delay and days of efficiency.
Step 1: Define Your Disbursement Schedule Template
For each project type, create a template specifying:
Step 2: Connect Your Project Tracking Data
Integrate with systems like Procore so completion data flows automatically. When contractors update progress, your loan system sees it instantly.
Step 3: Set Approval Triggers and Automation Rules
Define rules like: "When milestone reaches 90% complete, automatically request inspection." These rules orchestrate the workflow.
Step 4: Automate Inspector Assignment
Instead of calling inspectors, the system automatically identifies available inspectors, sends them project details, and schedules within 24 hours.
Step 5: Enable Mobile-First Inspections
Inspectors complete work on-site with the Sekady app. Photos sync immediately. No return-to-office delays.
Step 6: Configure Conditional Approvals
Route routine draws to auto-approval. Route complex draws to committees. Complex draws still get proper review, but routine ones move fast.
Step 7: Monitor with Real-Time Dashboards
See all active draws, their status, and any delays. Dashboard alerts tell you when draws exceed time targets.
When fully automated:
Conclusion: Automated disbursement schedules are your competitive edge. You disburse capital 8x faster, scale to 5x more projects with the same team, and reduce errors dramatically.